1. No documents except those listed below shall be placed in an employee's personnel file:
   1. Certification/License, Ranks under Foundation Program
   2. Change of Status forms, Re Election forms, Requests/Approvals of Leaves of Absence and correspondence relating to such requests
   3. Transcripts, Official Notifications from Universities/Colleges
   4. Applications, Letters of Application, Health Data, Verification of experience and training, Retirement System Membership Application
   5. Resume'
   6. Contracts of employment, job offers, acceptance of job offers
   7. Confidential information (See Section A 3)
   8. Evaluations, Complaints which have been made a matter of record, Reprimands, and Commendations
   9. Previous employment data
   10. Professional Staff Data forms
   11. Salary cards
2. An employee may within ten (10) days after receipt of an evaluation, complaint, or discipline action file a written response to the document. The employee shall provide a copy of the response to the originator of the evaluation or discipline action and a copy to Personnel Services for attachment to the document. The employee shall provide a copy of the response to a complaint to the principal or immediate supervisor and a copy to Personnel Services for attachment to the complaint.
3. All references and information originating outside the school system on the basis of confidentiality, references and letters of recommendation obtained within the system in the process of recommending the employee for employment or change in position shall not be available for review by the employee. This is the only confidential information that may be kept in the personnel file.
4. There shall not be established a separate confidential personnel file.

Section B - Review of File

1. Except for the confidential contents therein, an employee may examine the personnel file upon request. A Personnel Services representative must be present when the file is reviewed.
2. An employee may request and shall receive at the employee's expense a reproduction of any item in the personnel file, exclusive of the confidential contents.
3. An employee may have a representative of the Association present at any time the personnel file is being reviewed by the employee.